Sydney Startup brings Car Log Books into the Digital Age

- May 24, 2013 2 MIN READ

I am one of those people that are terrible at keeping car logs, in fact I actually gave up having one because they were so bloody tedious. I hate those kind of admin tasks.

Sydney based tech startup YourCarLog has launched this month a new digital diary for your vehicle that can be used for both individual owners and larger businesses alike.  YourCarLog Founder and Positive (Gamma) Technologies CEO Ben Caplan said the technology behind the service is a world first.

“YourCarLog brings together several aspects of commonly used technologies and marries them to produce an automated logbook solution that is extremely simple and cost effective,” Mr Caplan said.

Caplan said the need for a simple car logging solution has been a requirement of corporates and SME’s for years as businesses wanted to find an easier way to maintain the data, reduce FBT liability and to free up valuable employee time.

“Many of us have laboured and begrudgingly filled in a manual log book for our car expenses or tax requirements, and even large fleet operators believe they only get between 60 to 70 percent compliance. A painful compliance requirement can be simplified by using every day systems,” Mr Caplan said.

“And even when the log books are completed properly, it still requires manual data entry from the book to an accounting or finance system. This creates significant double handling by adding an extra layer of expense, which in today’s business world is simply ineffecient.”

YourCarLog produces Car Usage reports that can be used for Australian tax purposes and expense reimbursement. Subscriptions start from as little as $18 per month and reports are securely stored for five years. Enterprise solutions can be customised to meet business requirements as well said Caplan.

One of the features I found particluarly cool was that a user only requires an electronic diary, such as Microsoft Outlook, gCal or iCal to log the destination of each meeting, YourCarLog then calculates the kilometres travelled to produce the required reporting and will assist in identifying the difference between personal versus business related trips at the click of a mouse. I think accountants everywhere are cheering.